Salary: 45 000 - 55 000
Contract: full time
LOCATION: London, Liverpool Street
Information on the company
Our client is the Europe's leading cross-university deeptech programme, a non-profit that turns PhD researchers into tomorrow's breakthrough founders. To date, wthey’ve recruited from over 90 universities, built 600+ founding teams, and helped their portfolio raise over £200 million, with a total valuation now exceeding £1 billion with 2 major exits under their belt.
The company’s work has been recognised with a national award for Outstanding Contribution to UK Entrepreneurship, and they're backed by both a major UK bank and the UK Government to scale our impact. They recently launched an angel syndicate of exited deeptech founders and alumni of the world's leading AI labs to invest directly into the best teams coming through the programme.
They're led by a founder-CEO with a doctorate from a world-leading university and deep expertise across academia, medtech, and venture, supported by a COO with 15+ years of international operations experience across six countries. A team of ten, based in London, they work hard on something we genuinely care about and make sure there's room for real life alongside it
WHAT YOU’LL DO
We’re looking for a mid- to senior-level operations professional to be the operational backbone the programme. This is a hands-on, high-trust role spanning people, systems, finance, and executive operations focused on keeping the organisation running smoothly and at pace. You’ll own core platforms and internal operations, working closely with the CEO and COO to bring greater structure and consistency as they grow.
RESPONSIBILITIES
People, Team & Office Operations
Own the day-to-day running of the HQ - managing the coworking environment, room bookings, team supplies, and the small details that keep the office working
Run HR operations end-to-end: onboarding and offboarding workflows, employee records, benefits admin, and recruitment coordination using our HR systems.
Plan and coordinate internal events, off-sites, cross-functional initiatives and internal projects from logistics to comms.
Provide organisation-wide admin and operational support, including travel
Systems, Platform & Tools
Own and maintain the core platforms - CRM, project management tools, shared drives, and internal documentation.
Manage team inboxes, communication systems, and internal workflows, spotting opportunities to automate or streamline wherever possible.
Act as the internal point of contact for software and systems
Executive Operations
Manage CEO and COO workflows across calendars, async communications
Prepare and coordinate meeting materials, briefings, and follow-up actions to keep leadership aligned and moving
Support board, investor, and senior stakeholder interactions
Administer the angel syndicate end-to-end - investor onboarding, KYC, deal documentation, commitment tracking, and platform liaison
Finance and Business Administration
Coordinate day-to-day financial administration: processing invoices and expenses, maintaining accurate records, and supporting timely payments
Act as primary liaison with our external accountants and support budget monitoring, financial controls, and audit preparation
Handle legal documentation, insurance renewals, and compliance admin, support grant paperwork, budgeting, and reporting requirements
The ideal candidate…
Experience in:
Owning operations, business support, or similar roles within a startup, scaleup, or fast-paced environment owning or managing internal operations across areas such as people/HR processes, office management, systems, or finance administration
Supporting senior leadership (e.g. CEO/COO), including managing priorities, workflows, and high-stakes coordination
In tools, you pick up new platforms quickly, think in systems, and use technology to work smarter rather than harder, i.e. Asana, Notion, CRM (Freshsales)
An operator, not just an administrator, you spot what’s broken, fix it, and build something better
Highly organised and discreet, you’ll handle sensitive financial and leadership information as a matter of course
Excelling in a fast-moving, lean team
BONUS POINTS for exposure to investment, venture, or financial operations is a strong plus
Why work here?
Friendly, open and transparent culture
You'll get to join a passionate startup with proven traction on its scaling journey
Opportunity to sit in on Conception X Deeptech Entrepreneurial Training Sessions
Flexible working hours/ability to work from home
27 days’ holiday plus all bank holidays
Private health insurance.
Interview process
Initial Video Interview (30 mins)
In-Person Interview & Operational Case Study (60–90 mins)
Leadership Interview Video (45 mins)
References Checks